PEPPOL e-invoicing

To save administrative costs, boost efficiencies, as well as driving down fraud. Paper and email-based invoicing (e.g. PDF) is manually intensive and prone to human error, resulting in increased processing costs and payment times for businesses. The adoption of PEPPOL e-invoicing enables government agencies to cut through inefficiencies and drive down errors while promoting transparency and mobility of contracts worldwide.

A supplier PDF invoice is typically created manually in a non-structured, static format (eg. MS Word) and usually received as a digital attachment to an email or directly from the supplier's accounting software.  A PDF invoice often requires manual data extraction and entry, which can be time consuming, resource intensive and error prone.

PEPPOL is secure EDI standard that uses structured and standardised data formats for exchanging invoice information between trading partners.  Once an invoice is sent through the PEPPOL network, it is directly integrated into the recipient's financial system for automated processing.  Advantages of PEPPOL invoicing include standardisation, automation, cost savings, accuracy, compliance with regulatory requirements and importantly, faster payment cycles.

Yes. The government is mandating the use of PEPPOL e-invoicing for all government agencies as of 1 July 2022.

PEPPOL incorporates security measures such as TLS encryption, digital signatures, secure authentication, trusted participants, compliance with standards and regulations, secure data centers, and ongoing monitoring and auditing. These measures aim to ensure the security of the exchanged data and protect against unauthorised access, tampering, and data breaches.

PEPPOL supports the processing of various business documents, including purchase orders, invoices, credit notes, shipping notices, catalogs, and more. The specific document types that can be processed may vary depending on the implementation and requirements of the participating businesses.